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2020 Estimated Pricing for Equipment Rentals


Event Hosts often ask, “What can I expect to pay to rent tents, tables and other things for my event?”  The answer depends on three key decisions on your part:

  1. How many guests will be at the event (the maximum possible number)?
  2. What kind of things do I need and how many (tables, dinnerware, chairs, dance floor, band stand, lighting, heat/cooling, bathrooms, etc.)?
  3. What level of “luxury” do I want (bargain, medium or “holy cow”)?


We have a great deal of experience with weddings and other events and can help you in making these key decisions. Click here for more details on tent and other equipment choices from one of our approved vendors, Central Valley Rentals.

Below is a guide for you, which is based on our general, collective knowledge of pricing in the Shenandoah Valley over the past couple of years.  These are guideline ranges only for a 150-person event. Your actual selections and costs may differ.

150 Person Event Estimates



$2,000-$3,000 (approximately 60 x 80 feet)

Guest Tables

$200 (20 round tables)

Bar & Catering Tables

$50 (4 rectangular tables)


$550 (mid-level, folding and padded)




$800 (18x20 feet for about 35 dancers, optional)

Entire Tent Floor

$6,000 to $8,000 (optional)

Tent Lighting

$325 (required)


$1,200 to $3,000 (required)


$500 to $1,500 (optional)

Total Estimates

$5,625 (min. options) to $19,925 (max. options)


Other variable costs to consider include: catering, beverages, decorations, entertainment (DJ, band), liability insurance (if alcohol is served) and bartenders.

All of the above costs are the responsibility of the event host, and the equipment and service vendors you choose must first be approved by the Inn at WestShire Farms.

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